Working with building blocks
Building blocks can be added and removed to a document in seconds. To add a building block, just select it from the gallery. To remove it, select the Remove option that can be found at the bottom of most of the galleries. Building blocks added to a document include placeholder text, . Follow the steps as given below: 1. Open a new document or an existing document. Click on the position where you want to insert the block. 2. On the ribbon select the Insert tab. In the Text group click on Quick Parts. 3. You may find the building block under Quick Parts menu since you have just.
If Word's generic formats for tables aren't adequate, you might spend a lot of time reformatting. Fortunately, there's an easier way. Learn how to save your custom tables as Building Blocks.
Word's default table formats might be adequate for most of your documents. When they're not, you probably spend a lot of time reformatting every table you insert. If that's you, you're working harder than necessary. Instead of reformatting every new table, start with a customized Building Block table that has all or most of the formatting you need from the get-go!
Even if you have to tweak it a bit -- a few quick changes is easier than starting from scratch every time. You can work with any table, or you can download the demonstration. Building Blocks aren't supported by Wordbut you can save a table as AutoText to achieve the same results. Before we create a custom Building Block for standardizing your table formats, let's take a peek at the Building Block feature.
If you're familiar with AutoText, you can use Building Blocks. The two features are similar in purpose. Using Building Blocks, you can quickly customize common documents. You might be surprised at what Word considers a Building Block -- headers, footers, watermarks, equations, page numbers, and text boxes are all Building Blocks now.
Figure A shows just one of Word's Building Block galleries. Click the Insert tab and then click Cover Page in the Pages group. That's a gallery of built-in Building Blocks. At this point, you would select one of the cover page options, fill in the placeholders, and continue on with your work -- saving you a significant amount of time.
For the most part, if an option displays a gallery of options, you're looking at built-in Building Blocks. In a nutshell, these built-in Building Blocks are predesigned components you insert into a document. Built-in Building Blocks will save you time, but you can also create your own.
For instance, if you generate lots of contracts, you know that a several components appear in every contract and that others appear in some. By saving those components as Building Blocks, you can quickly assemble a contract by inserting individual Building Blocks how to stick a tampon in without it hurting the order they're needed for each contract. Now that you know a bit about the feature, let's use it to create a table template -- one that contains the formats you use in all or most of your tables.
That way, when you're ready to add a table to a document, you can insert the Building Block table. Doing so will give you a great head start, because you can bypass all or most of the formatting. First, you'll need a table that contains your custom formatting.
Figure B how to install lace on steering wheel cover a simple customized table. The table contains four rows and four columns. The header row has a background color, and I've applied bold and center formats to the header cells.
You won't see those at work until you insert a table and add header text. You're what is an ocn qualification. Wasn't that easy?
Your Building Block table can be as simple or complex as you need it to be. Now, you can insert your Building Block customized table anywhere in your document by recalling how to hang unpasted wallpaper name.
Here's how:. As you can see in Figure Ethe header cells contain text, which I added so you can see that the bold and center formats are truly in place. All I did was start typing. There's another way to insert the table: Click the Insert tab and then choose the table from the Quick Parts drop-down gallery shown in Figure F.
If it isn't visible, click Building Blocks Organizer to view a complete list of built-in and custom Building Blocks. The Building Block table comes with a set number of columns and rows, which you can adjust when you create the table. Use the number that requires the least amount of adjustment when you insert the table. Using this technique is like changing Word's default table formatting, but it's even better.
You can create as many Building Block tables as you need. You're not limited to one set of defaults. I've kept the example simple on purpose, but don't let that fool you. This feature can handle some complex formatting requirements Anytime you repeat efforts with the same element -- whether it's text, formatting, or objects -- consider creating a custom Building Block. I answer readers' questions when I can, but there's no guarantee. When contacting me, be as specific as possible: For instance, "Please troubleshoot my workbook and fix what's wrong" probably won't get a response, but "Can you tell me why this formula isn't returning the expected results?
I'm not reimbursed by TechRepublic for my time or expertise, nor do I ask for a fee from readers. You can contact me at susansalesharkins gmail. Susan Sales Harkins is an IT consultant, specializing in desktop solutions. Previously, she was editor in chief for The Cobb Group, the world's largest publisher of technical journals. About Building Blocks Before we create a custom Building Block for standardizing your table formats, let's take a peek at the Building Block feature.
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Tutorial: Creating and using building blocks
Feb 03, · After setting all the options, click OK to create the custom building block. To insert a custom building block, click the Insert tab and open the appropriate gallery, which will usually be Quick Author: Susan Harkins. Bob The Building Block Building Blocks are complete pieces of content (such as a cover page, header, footer etc) that can be inserted into a page. They have designated regions to type content (e.g. document title, date). These editable regions are known as Content Controls and are mapped to document properties. Sub AddCustomBuildingBlock() Dim objTemplate As Template Dim objBB As BuildingBlock Dim objRange As Range ' Set the template to store the building block Set objTemplate = solarigniters.comedTemplate ' Collapse the range, set the range, and add the text solarigniters.comse Set objRange = solarigniters.com solarigniters.com = "Building blocks for the technically challenged" ' .
With Word 's building blocks, you can assemble consistently formatted documents in a snap. Susan Harkins explains how to use built-in elements, such as headers, footers, and cover pages, and how to create, reuse, and share your own building blocks. Building blocks arrived with Word , but they're really just a new take on an old idea: namely, AutoText. However, don't cheat yourself by equating building blocks with clerical tasks. This new feature has something for everyone.
Consultants and other freelancers can use this feature to build custom quotes and fee schedules on the fly. With the right building blocks, you can hand that prospective new client a customized fee schedule and contract before you leave their office. Note: This article is also available as a PDF download. You might be surprised at what Word considers a building block.
Familiar features, such as headers, footers, watermarks, equations, page numbers, and text boxes, are all building blocks now. Almost all automated entries fall under the building block umbrella. In a nutshell, these built-in building blocks are predesigned components you insert into a document. Now, let's move on to some old friends, such as headers, footers, and page numbers, which are now building blocks. Word corrals most of these familiar features on the Ribbon's Insert tab.
However, not everything on the Insert tab is a building block, so here's an important clue: If there's a gallery, the item is a building block. That means you'll be using a lot of old features in a new way. Once you get the hang of it, you'll build better documents faster. Built-in building blocks save time, but you can also create your own. The more complex the document, the more you might benefit from custom building blocks.
For instance, legal contracts are filled will clauses that repeat from one contract to another. With the right custom building blocks, you could put a contract together in minutes, instead of hours.
There's room for building blocks in simple documents as well -- a logo and signature are perfect candidates for this feature. Anytime you find yourself inserting the same content or element , consider creating a custom building block.
When you create a custom building block, you add it to an existing gallery -- usually the Quick Parts gallery on the Insert tab. Here are a few things to keep in mind:. The content you save as a custom building block doesn't have to be in the current document. You can cut and paste from other documents. You can even open a blank document, enter and format the content, and then save it as a building block for later use.
As long as you save the building block to Building Blocks. If you can't remember a building block's name, look for it in the Building Blocks Organizer. AutoText entries from earlier versions are still available: Click the Insert tab, open the Quick Parts drop-down list, and choose Building Blocks Organizer.
There's a good chance that others in your organization will benefit from the custom building blocks you create. As mentioned earlier, Word stores your custom building blocks in templates -- that's where the Save In option see Figure F comes into play. By default, Word saves all custom building blocks in Building Blocks. You'll find this file in the directory named Building Blocks in the Microsoft path. Simply share this template with other users, making sure to store it the proper directory on the target system.
Don't overwrite anyone's original Building Blocks. By combining building blocks, you can make short work of legal contracts and other complex documents. However, try not to let the technical aspects of the feature intimidate you.
Like the example, you can use this feature to format documents quickly. Or create custom building blocks using content that you enter frequently. Susan Sales Harkins is an IT consultant, specializing in desktop solutions.
Previously, she was editor in chief for The Cobb Group, the world's largest publisher of technical journals. Built-in building blocks You might be surprised at what Word considers a building block.
First, let's look at a built-in building block that's new -- the cover page. A gallery is a collection of similar templates and building blocks are stored in templates. Click your choice and Word inserts a page and a number of placeholders. Figure B shows the Annual cover page -- simply fill in or delete the placeholders. Figure A: Choose a cover page. Editor's Picks. Ten Windows 10 network commands everyone one should know.
MXLinux is the most downloaded Linux desktop distribution, and now I know why. How to blur your background in a Zoom call. Why being fired twice at 19 was the best thing for my career. Comment and share: Working more efficiently with Word 's new building blocks. Show Comments. Hide Comments. My Profile Log out. Join Discussion. Add your Comment.